Invoices, offers and credit notes
Create a document in under a minute, turn an accepted offer into an invoice with one click, and issue credit notes, advance invoices and proformas when you need them.
Free for every business, forever
Every invoice, expense and tax deadline in one clear view.
mafinX is a free workspace for small businesses: win leads, send invoices and offers, record expenses, and see your VAT and profit before your accountant asks.
No card needed. Ready in two minutes.
- Bank statement imported: 5 payments matched+92,450
- Tech Corp accepted OFF-0087 online18,900
- Receipt scanned: Tinex, 18% VATโ1,180
- Reminder sent for INV-0139, due in 3 days3 d
- Smart Systems paid INV-0139 in two parts+9,450
- NBRM rate updated: 1 EUR = 61.53 MKD61.53
- ะะะ-04 for Q3 due on 25 October9 d
- Your accountant downloaded the Q3 journalCSV
- New lead from your website form, assigned to Ana64,000
- INV-0144 paid by card from the client portal+12,300
- October payroll booked: 3 employeesโ150,000
Everything a small business needs, and nothing it doesn't
One workspace replaces the spreadsheet, the invoice template and the shoebox of receipts.
See every feature in detailIncome and expenses
Every payment in and out, with the VAT on each receipt, in a running book.
Clients and products
A client card shows everything you invoiced, collected and still have to collect.
On every device
Install it on your phone like an app and photograph receipts with the camera. In English, Albanian or Macedonian.
Encrypted by default
Amounts and client details are encrypted in the database, and two-factor sign-in is one switch away.
Accounting by month, quarter and year
Revenue, expenses, VAT and profit tax for any period, with the filing calendar next to the numbers.
A sales pipeline that ends in an invoice
Keep every enquiry on one board, from the first call to the accepted offer. When a deal is won, the lead becomes a client and the offer is one click away.
- โA board with your stages: drag leads from new to won, each with a value and a chance of winning
- โLead forms for your website, with a consent checkbox and a privacy notice, that drop enquiries straight into the pipeline
- โCSV import from a spreadsheet or another CRM, with duplicates caught before they are added
- โToday's follow-ups, email templates and follow-up sequences that stop when the lead replies or is won
- โInsights on your funnel, win rate, pipeline value and why deals were lost
From offer to money in the bank, without chasing
Follow one deal through mafinX. Every step that used to be an email, a phone call or a spreadsheet row now happens on its own.
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Share the offer as a link
The client opens it in the browser, no attachment needed. You see when and how often it was viewed.
mafinx.com/d/7Kq2โฆ -
The client accepts online
They accept or decline with their name and a comment. The offer updates and you get an email.
Accepted by Ana Petrovska -
One click makes the invoice
With the date of supply, VAT treatment and legal text the law asks for, as PDF or e-invoice XML.
INV-0142 PDF + XML -
Reminders go out by themselves
A polite email before the due date and another if it passes. You can also send one yourself.
Due in 3 days, reminder sent -
The payment finds its invoice
Clients can pay by card from the invoice link, or you import the bank statement and payments are matched to open invoices. Partial payments are tracked too.
INV-0142 paid in full
Stop typing what your bank and your receipts already know
Upload the statement from your e-banking and a photo of the receipt. mafinX reads them and asks you to confirm.
- โCSV statements from Komercijalna, NLB, Stopanska, Halk and other banks, in Cyrillic or Latin
- โPayments matched by invoice number, open amount and client name
- โOutgoing payments matched to open supplier bills or recorded as expenses, duplicates skipped, every step can be undone
- โReceipt scanning fills in supplier, date, amount and VAT for you to check
Books that follow Macedonian rules
mafinX reads your invoices and expenses and prepares the figures your VAT return and profit tax need.
- โVAT (ะะะ) split by 18%, 10% and 5%, sales against purchases
- โMonthly or quarterly ะะะ-04 deadlines, counted down
- โProfit tax regime worked out from your income: exempt, 1% or 10%
- โBook of income and expenses, exported for your accountant in one click
- โExempt, reverse-charge and export invoices with the legal text, reported in their own fields
- โForeign currencies converted at the official NBRM rate of the invoice date
- โะะะ-04 figures prepared field by field, with the documents behind each one, ready to check and export before you file
Your accountant sees what you see
Invite them with read-only access, and hand over files they can load straight into their own software.
Team access with permissions
Invite your accountant or your sales team and choose, section by section, who can view, create, edit or delete.
E-invoice XML
Every invoice downloads as UBL 2.1 XML next to the PDF, ready for e-invoicing.
Reports that answer questions
Who owes you and for how long, what cash is coming in, and which clients and products earn the most.
Your data, your call
Download the whole workspace as a ZIP at any time, or delete it for good yourself.
It runs the rest of the business too
Supplier bills, payroll, stock and project tasks sit next to your invoices, and mafinX connects to your clients, your website, GitHub and your phone.
Operations
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Supplier bills and payables
Book what you owe, see it by how late it is, and let the bank statement mark bills as paid.
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Payroll for North Macedonia
Gross or agreed net salaries with the 28% contributions and 10% personal income tax worked out, PDF payslips, and expenses booked on payroll day. mafinX prepares the ะะะะ figures; you file them with UJP.
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Stock and delivery notes
Invoices and delivery notes take products out of stock, credit notes and bills put them back, and a low-stock list tells you what to reorder.
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Projects and tasks
A task board per project with assignees, due dates and comments, a timer on every task, and billable time turned into an invoice at the project or member rate. Employees log their hours only on the projects they are assigned to.
Connections
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Client portal and card payments
Each client gets a private page with their documents and statement of account. Connect your PayPal or cPay merchant account and they can pay by card.
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REST API and webhooks
Tokens limited to the permissions you choose, and signed webhooks when an invoice is paid or a lead comes in.
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An assistant that knows your numbers
Ask who owes you the most or why profit changed. The AI assistant answers from your own records and can only read them, never change them.
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GitHub for project tasks
Link a repository to a project, create a branch from a task, and see the commits and pull requests that mention its key, like WEB-12.
Also included: a notifications centre, โK search across clients, invoices and leads, three PDF templates with your brand colour, signature and stamp, and several companies under one sign-in.
From sign-up to your first invoice in three steps
These are real screens from mafinX, filled with an example company.
Free for everyone, for good
No trial, no limits on invoices and no premium tier. Every feature is included for every business.
Create your free workspace0MKD
per month, forever
- โUnlimited invoices and offers
- โExpenses, clients and products
- โMonthly, quarterly and yearly books
- โPDF, email and CSV export
- โBank import, receipt scanning and online offers
- โTeam members with their own permissions
- โSales CRM, stock, projects and the client portal
- โPayroll, project tasks and GitHub links
- โEvery future update
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Open your workspace today
It takes two minutes, costs nothing, and your first invoice can go out before lunch.